Warsaw Consular Affairs
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Warsaw Consular Affairs

 

CONSULAR SERVICE TIME

Submission of Documents/Applications to EmbassyMon to Thursday:

1000 hrs to 1300 hrs


 Collection of Documents from Embassy

Friday:  1000 hrs to 1300 hrs

The Timing for Phone InquiriesThe telephone inquiries regarding consular matters may be made at the following number between 13:30 to 15:00 hours from Monday to Thursday.
Telephone No: (+48-22) 8494938

 

The Government of Pakistan has launched online passport application system for renewal of Machine Readable Passports (MRP) through e-service

The Government of Pakistan has launched online passport application system for renewal of Machine Readable Passports (MRP) through e-service. Overseas Pakistanis(already holding MRP) can now apply for MRP renewal online. For details and procedure, please visit http://onlinemrp.dgip.gov.pk/

Bank Details

Visa, Passport, Attestation and Renunciation

Fee on account of above services must be deposited in the following bank account:

Title of account: Embassy of Pakistan, Warsaw (Poland)

Account No with IBAN: PL06 1030 1061 0000 0000 3094 4000

Swift Code: CITIPLPX

Bank Name: Citi Handlowy w Warszawie S.A.

Bank Address: Ul. Senatorska 16, 00-923 Warszawa

  • The applicants who transfer online payment through Cross Border payment method should pay additional 20/- PLN as bank commission along with normal fee mentioned on the website.


Delivery of Documents

  • In case applicants send their documents via post/DHL submission of return envelope/DHL with complete name and address is mandatory.
  • Pickup of the document is the responsibility of the applicants. In case of loss through courier, Embassy will not be responsible.

Bank Details

Visa, Passport, Attestation, NICOP/POC and Renunciation

Fee on account of above services must be deposited in the following bank account:

Embassy of Pakistan
Bank Citi Handlowy
Warszawa

Account No: 06 1030 1061 0000 0000 3094 4000

Swift Code: CITIPLPX

(Please ensure that you deposit the fee in the correct Account. The Embassy will not be liable to any wrong payments. Please note that the Embassy only accepts bank transfer slip). All fees are non-refundable.

  1. PASSPORT
  2. VISA
  3. DOCUMENT ATTESTATION
  4. RENUNCIATION Of CITIZENSHIP
  5. NOC FOR MARRIAGE

 

MACHINE READABLE PASSPORT (MRP)

  • As per decision by the Government of Pakistan, issuance of manual passports have been discontinued forthwith. Instead, Machine Readable Passports (MRPs) will be issued to every Pakistani citizen. This facility i.e. issuance of Machine Readable Passports (MRPs) has been started in Embassy of Pakistan, Warsaw, Poland with effect from 04 January 2016.
  • This Embassy processes Machine Readable Passport (MRP) applications of Pakistani citizens resident in Poland, Latvia, Lithuania and Estonia.
  • All Machine Readable Passports are issued at Islamabad by the Directorate General of Immigration and Passports, Government of Pakistan.

 

Requirements for Issuance of Machine Readable Passport (MRP)

First-time Issuance or Renewal of the Machine Readable Passport

English translation of any other supporting document not in English or Urdu.

a. Personal appearance of the passport applicant at the Embassy is mandatory for on-the-spot recording of biometric data (finger prints scanning), photographing etc.

b. Original Computerized National Identity Card (CNIC) or National Identity Card for Overseas Pakistanis (NICOP) along with its copy (both sides). In case the applicant does not have a valid original CNIC/NICOP, he will be required to first apply for NICOP. MRP is processed after NICOP preparation.

c. In case of married ladies, the CNIC must bear the name of husband along with its copy (both sides);

d. In case of minor children up to the age of 14 years, their original Child Registration Certificate (CRC) issued from NADRA and NICOP are required along with one copy;

e. Original Pakistani passport along with its copies from pages 1 to 7;

f. Original valid Polish/Latvian/Estonian/Lithuania visa/resident card along with its one copy (both sides);

h. Original bank deposit slip for payment of fee, clearly showing the exact amount, bank’s original stamp and Embassy’s relevant bank account number.

i. To facilitate processing/decision, the Embassy may ask for fulfilment of additional requirements.

j. The requirements for the renewal of a Machine Readable Passport are the same as those for its first time issuance.

k. Applicants’ thumbs and index fingers of both right and left hands should be without any indelible colouring e.g. ink or henna (menhdi) for proper finger prints;

l. It is mandatory that both ears of the applicants are visible at the time of taking photograph;

 

Issuance of Passport in lieu of Lost Passport

    • In case of loss of passport, following requirements in addition to the above mentioned requirements of a new passport are mandatory:-
    • Lost Passport Report from the local Police authorities mentioning name of applicant and Number of previous Passport and its translation in English;

 

  • English translation of any other supporting document not in English or Urdu
  • Photocopy of the lost passport, its number, date and place of issue, and date of its expiry.
  • Fees for issuance of Passport in lieu of lost passport are given in the fee table.
    • New passports in place of lost passports are issued only if the previous passport(s) are verified from Issuing Authority.
    • According to the instructions of the Government, Pakistan Missions abroad cannot extend passport facility to an applicant losing his passport for the third time.
  • In cases of third time loss, an Emergency Passport can be issued to the applicant only for repatriation to Pakistan.

 

Note: Applicants are advised to keep their passports in safe custody so as to avoid loss of this important travel document. If the passport is lost for the third time, further renewal is subject to its approval from Directorate General Immigration and Passports, Islamabad.

 

Modification in a Machine-Readable Passport

a. The Machine Readable Passport is issued on the basis of the applicant’s CNIC/NICOP data.

b. Thus, any modification e.g., change in name, date of birth, place of birth desired in the MRP would necessitate first applying for the desired change in the CNIC/NICOP.

c. Processing of modification in the MRP is done after the receipt of the applicant’s modified NICOP.

d. No endorsement is permitted in the MRP. Therefore, for any change/ modification, a new MRP is issued. Please check requirements for the MRP issuance in the relevant section.

e. Names of children cannot be included in parent’s passport;

 

Issuance of a Machine Readable Passport (MRP) to a Newly-Born Baby/Children below 18 Years

a. Before issuance of passport to a newly born baby/Child below 18 years, his/her NICOP must be obtained from NADRA.

b. Once the NICOP is received from NADRA, the following requirements must be completed for applying MRP:

i. Personal appearance of the child at the Embassy is mandatory for photographing;

ii. The child must be accompanied by both parents/guardian;

iii. The father/mother/legal guardian will be required to sign a form which will be provided by the Embassy at the time of application. In case one of the parents is unable to come other should bring Authority Letter/No Objection Certificate (NOC) for issuance of Passport and original Travel documents of absentee parent;

ii. Original National Identity Card for Overseas Pakistanis (NICOP) of baby along with its copy (both sides);

iii. Original Pakistani Passport and CNIC or NICOP of the Father;

iv. Mother’s Original passport and CNIC or NICOP showing husband’s name. In case husband name is not mentioned on the passport or NICOP, original Nikah Nama or Marriage Certificate duly attested by Ministry of Foreign Affairs, Pakistan should be provided;

v. Original Birth Certificate of the baby clearly stating baby’s name, gender, date of birth, place of birth and parents names;

vi. English translation of any document not in English or Urdu;

vii. To facilitate processing/decision, the Embassy may ask for fulfilment of additional requirements.

 

Note: Children below the age of 15 Years are not entitled for Passport with 10 years validity. They can only be issued Machine Readable Passport (MRP) with 5 years validity.

 

Processing Time of MRP

a. Passport applied on Normal fee is, usually, delivered within 30 working days (4-5 weeks). That applied on Urgent fee is delivered within 15 working days (Two weeks).

b. The Processing Time is subject to the receipt of the prepared Passport from Directorate General if Immigration and passports Islamabad.

 

Application Procedure

The fee for MRP must be deposited in Embassy’s account before coming to Embassy (Please see fee chart at the end of this page).

Applications for MRPs are accepted/processed during Monday-Thursday from 1000-1230 hours except on public holidays and during Ramadan.

Please make prior appointment before coming to Embassy on the Online Appointment System available on our website and take a printout of your appointment.

Upon reaching the Embassy contact Embassy reception. Present all required documents to the official at the counter. If all required documents are in order, the photograph bearing token will be issued and applicants are requested thereafter to proceed for finger prints and data entry, and if documents are not complete “new que token” is required for next turn after completing documents. So, please bring photocopies along with you for application for MRP.

 

Delivery of Passports

    • Delivery period for normal passports is about 4 to 5 weeks, while urgent passports are delivered in 12 to 14 days approximately which includes shipment time from Islamabad to Warsaw, Poland;
    • Applicants are required to collect their new passports from the Embassy in person. All the applicants will be informed telephonically or via Email when their passport will be ready to be picked up from the Embassy;
    • If no call/Email is received after the given time, please confirm over telephone/Email the availability of Passport before coming to Embassy;
    • The applicants should bring their previous original passport for cancellation stamp and the receipt at the time of delivery;
    • The new passports can be collected every Friday from 1000-1200 hours except on public holidays and during Ramadan;
    • However if due to some unavoidable circumstances, the applicants are unable to come to the Embassy in person, they can collect their new passports through a designated person who carries a signed authority letter from the applicant, his own identity and the applicant’s previous passport;
    • Alternatively the applicants can obtain their new passport through DHL (with in Poland only). In such case, first they should send their previous original passport and New MRP Token/Receipt for cancellation along with return envelope with complete postal address of the applicant. Payment of the DHL will be paid by the applicant to the DHL person on receipt of shipment;
    • In case of applicants residing in Latvia and Estonia, the applicants must send their previous original passport for cancellation stamp and New MRP Token along with return envelope with complete address and arrange pick up of passport by post/Courier by themselves;
    • The Embassy will not be responsible for loss of passport through post/courier;

 

  • All computerized passports are issued from Islamabad. In case of some other query call on given telephone numbers from 10:00 AM to 12:00 PM.

 

Important Notes, regarding issuance of Machine Readable Passport (MRP)

a) For applicants serving in the Government of Pakistan service, no objection letter (NOC) from their parent department and authorization from Directorate General of Immigration and Passports are mandatory.

b) In case of dual nationals, original passport of adopted country and its copy along with the Pakistani passport are required.

c) In case of Government Officer/Employee (Federal or Provincial departments of Pakistan/Autonomous/ Semi-Autonomous Departments/ Defence Forces), must bring original NOC and authorization from Directorate General of Immigration and Passports addressed to this Embassy for Issuance of Passport. The employees who have left Government service must also bring original Resignation Acceptance/ Service Termination Certificate.

d) If CNIC/NICOP is valid but picture does not match applicant’s current facial features, picture on NICOP must be revised prior to coming for processing of Passport.

 

VISA TO PAKISTAN

In order to facilitate visitors, the Government of Pakistan has launched an ONLINE VISA APPLICATION SYSTEM.

Now the Polish, Latvian, Estonian, and Lithuanian passport holders can avail the online visa facility.

Visa applicants can apply and check further details on the following link below.

https://visa.nadra.gov.pk

For queries, the Embassy can be approached on the following email and phone number:

Email: consular.warsaw@mofa.gov.pk
Phone: +48-22-8494938 (Monday to Thursday: 13:30 to 15:00 Hrs)

 

Verification of Pakistani Driving License:

Following documents are required for issuance of verification letter for Pakistani driving license:

  • Application written by applicant.
  • Original + copy of Pakistani driving license.
  • Copy of Pakistani ID card.
  • Copy of Pakistani Passport.
  • Copy of Polish/Latvian/Estonian/Lithuania resident card
  • Online bank deposit slip of 50 PLN.
  • Minimum four (4) Weeks processing time subject to verification from Pakistan traffic Authorities.
  • Any other document as deemed appropriate.

 

NOC for Marriage

Following documents are required to be submitted by both (Pakistani and Polish/Latvian/Estonian/Lithuania citizens). For NOC both nationals must-visit Embassy in Person.

Pakistani National

  • Application from the applicant
  • Passport (Original + One photocopy)
  • CNIC (Original + One photocopy)
  • Resident card (Original + photocopy)
  • Birth Certificate (Original + One photocopy) duly attested by Ministry of Foreign Affairs, Pakistan
  • No Objection/Permission of Parents on an Affidavit (duly attested by Ministry of Foreign Affairs, Pakistan) that they have no objection to his/her getting married to a Polish/Latvian/Estonian/Lithuanian National and also that he/she is not already married. (Original + One photocopy
  • Un-married Certificate from Union Council (Original + One photocopy) duly attested by Ministry of Foreign Affairs, Pakistan.
  • Online bank deposit slip of 50 PLN.
  • Minimum three (3) weeks processing time for NOC after submission of relevant documents.
  • Any other document as deemed appropriate.

Polish/Latvian/Estonian/Lithuanian National

  • Passport, if available (Original + One photocopy)
  • Passport (Original + One photocopy)
  • Birth Certificate (Original + One photocopy)
  • Affidavit regarding his/her willingness with official English Translation to marry the Pakistani National, along with Notary of the Court duly attested by Polish Ministry of Foreign Affairs, Poland. (Original + One photocopy)
  • Divorce Certificate (in case of divorce of the Polish/Latvia/Estonian/Lithuanian National) (Original + One photocopy)
  • Any other document as deemed appropriate.

Attestation/Legalization of Power of Attorney

Download POA Form

1. Applicant must bring the original Power of Attorney in person along with his original CNIC/NICOP and Passport.
2. Proforma for Attestation of Power of Attorney can be downloaded here
2. Two witnesses are required and both must be present in person along with their original CNIC/NICOP/Passport.
3. Two Photographs of Executant are required to be pasted on the Power of Attorney.
4. Two photocopies of CNIC/NICOP/Passport of Executant and Witnesses.
5. One Photocopy of the Power Attorney to be legalized.
6. The Executant and both witnesses must sign the Power of Attorney in presence of Embassy’s Consular Staff Member. Already signed copy of Power of Attorney will not be accepted.
7. The Executant must provide his as well as Attorney’s Telephone Number and Residential Address.
8. Please note that after legalization of Power of Attorney  by the Embassy, the deadline for registration of the power of attorney from the concerned Assistant Commissioner/Additional Collector/Sub Registrar etc, meant for attorney/nominee is four months.
9. Fee for Attestation/Legalization of Power of Attorney is PLN 100/-
Original bank transfer slip should be attached with the document.
Citi Handlowy Warszawa in the A/c No: 06 1030 1061 0000 0000 3094 4000.

Attestation of Documents issued in Pakistan

1. Application from the Applicant
2. All Pakistani documents (e.g. Educational Certificates/NADRA Certificates etc..) must be attested/legalized by the Ministry of Foreign Affairs of Pakistan before attestation at this Embassy.
3. One photocopy is required to be submitted with the original document along with photocopies of CNIC/NICOP, Passport, and Resident Card/Visa/Pesel Number.
4. Fee for Attestation/Legalization of Documents issued in Pakistan is PLN 50/- per attestation.
5. Photocopies of all the documents to be legalized are to be submitted along with the original.
6. The process of attestation takes approximately 15 working days.
The original bank transfer slip should be attached with the document.
Citi Handlowy Warszawa in the A/c No: 06 1030 1061 0000 0000 3094 4000.

Attestation of Documents Issued in Poland/Latvia/Estonia/Lithuania

Application from the Applicant

  • Foreign documents must be first attested by the Ministry of Foreign Affairs of the Republic of Poland/Latvia/Estonia/Lithuania.
  • The attestation fee per document should be deposited in the bank
  • Original bank transfer slip should be attached with the document.
  • Fee for Attestation of Authority Letter/ Power of Attorney is PLN 1050/- (per document)
  • Fee for Legalization of Commercial (except Power of Attorney/ Authority letter) original document/signatures is PLN. 500/- (per document)
  • Fee for Legalization of Personal original document/signatures is PLN. 200/- (per document)
  • Fee for attestation of Faktura or bill is PLN 315/- (per document)
  • Photocopies of all the documents to be legalized are to be submitted alongwith original.
  • The process of attestation takes approximately 15 working days.
  • Original bank transfer slip should be attached with the document.
  • Bank Citi Handlowy Warszawa in the A/c No: 06 1030 1061 0000 0000 3094 4000

 

RENUNCIATION OF CITIZENSHIP

For renunciation of nationality individual must complete the under mentioned formalities:

S.No. Required Document No. of copies
1. Form-X & Particulars (One pager), typed (not to be hand-written).

03
2. Copy of any one document i.e. Assurance letter with English translation/Naturalization Certificate/Foreign Passport

02
3. Applicant’s CNIC/NICOP.

02 (Both sides on one page)
4. Payment Receipt of Renunciation fee of PLN. 50/-, dully deposited/transferred in Embassy’s Bank Account (Chq./Demand draft etc. is not admissible)

02
5. Photographs 2″ x 1″ Size with white background.

06
6. Copies of any one document i.e. NICOP/Birth Certificate/Pakistan Passport of the minor children of the male applicant only, residing abroad, where applicable.

02
7. The copies of Nikah nama/divorce papers, of the female applicant, if passport / NICOP is not modified with husband/father’s name respectively.

02
8. Any other relevant document.

02
9. All previous passport(s) in original. Latest/Current passport may be sent on receipt of Renunciation Certificate.

02+02

 

Renunciation Certificate once received from IMPASS will be handed over to the applicant on production of NADRA online receipt of cancellation of ID card.

For Cancelation of CNIC/NICOP please visit website: id.nadra.gov.pk/cancel-id

The cases are handled by the Directorate General of Immigration & Passports (IMPASS), IMPASS email address is: immigration@dgip.gov.pk

The Process of Renunciation of Pakistani Citizenship takes approximately six (6) Months.

Note:The Renunciation Certificate would be issued as per Form-X. Therefore, name spellings on Form-X, NICOP, Pakistan Passport, Assurance letter/foreign Passport should be the same. In case of any variation/name change, an application with supporting document may be attached with the application.

To check the updated fee chart of NADRA please visit www.nadra.gov.pk 

 

NICOP (National Identity Card for Overseas Pakistanis) and POC (Pakistan Origin Card)

National Database and Registration Authority (NADRA) has launched a Web Based Application System named as “Pak Identity” for processing of NICOP (National Identity Card for Overseas Pakistanis) and POC (Pakistan Origin Card) applications online in order to facilitate Pakistani expatriates. Now the expatriates can directly apply for their NICOP/POC Cards online.

To apply online kindly visit:http://id.nadra.gov.pk/

Note: As per the instruction received from NADRA, Islamabad, the Embassy will not accept manual applications for NICOP/POC.

 

DOWNLAOAD FORMS

a)Passport Form A: Person above 12 years

b)Passport Form B:Person below 12 years

c)Passport Form C: Extension/Endorsement

d)Form X (for renuciation of nationality)

e)Form S(for child born in country out of Pakistan)

f)Form-S1(for child born to a citizen of Pakistan)

g)Visa Application Form New

h)Business Questionaire

i)Visa Application Form (for Journalists Only)

j)Registration of Pakistani Nationals in the Embassy

 

FEES STRUCTURE

Machine Readable Passport (MRP) Fees

Validity


 

 Passport Pages

 

 New/Renew/

Modification

 First Lost

 

 Second Lost

 
Normal Urgent Normal Urgent Normal Urgent
5 Years 36 Pages 100 150 270 450 540 900
72 Pages 150 250 500 810 1000 1620
100 Pages 200 300 540 1080 1080 2016
10 Years 36 Pages 150 200 490 810 980 1620
72 Pages 225 350 900 1470 1800 2940
100 Pages 250 500 980 1960 1960 3920

 

Attestation Fee for Polish, Latvia, Estonian, Lithuania documents

S.No. Description Fee in Polish Zloty
1. Power of Attorney/Authority (Authorization) 1050/-
2. Legalization of original document/signatures 200/-
3. Legalization of Commercial original document/signature 500/-
4. Attestation of Faktura or bill 315/-

 

Attestation Fee for Pakistani documents

The fee structure for attestation and issuance of the miscellaneous documents is attached as follows:

S.No. Name of document Fee
1. NOC for marriage 50/- Zlt
2. Attestation of unmarried certificate 50/- Zlt
3. Birth Certificate 50/- Zlt
4. Family Registration Certificate 50/- Zlt
5. All educational degrees ( per document/attestation) 50/- Zlt
6. Divorce deed 50/- Zlt
7. Any kind of general/miscellaneous certificate 50/- Zlt
8. Driving license 50/-Zlt
9. Power of Attorney/Authority Letter (per document / attestation) 100/- Zlt

 

CONTACT DETAILS OF FOCAL PERSON FOR PAKISTANI DIASPORA

Mr. Muhammad Jaffar
First Secretary/Head of Chancery
Embassy of Pakistan, Warsaw, Poland
WhatsApp: +923353497796
Telephone: +92-22-8494938
Email: parepwarsaw1@mofa.gov.pk

 

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